A One-Page FOIA Scope Checklist

A broad request can take longer to search and can return documents you did not need. This worksheet helps you ask for a specific set of records.

Start with the custodian

Write down which federal agency or office is likely to hold the material. Do not assume two related agencies have the same records.

Define a bounded date range

Give a date range tied to a concrete event, contract or incident. Include offices, names and identifiers only when they are relevant and appropriate to disclose.

Describe records, not conclusions

Ask for a category of documents such as correspondence, logs, invoices or manuals. Avoid asking an agency to answer a question or develop a new narrative.

Choose delivery and privacy

Ask for electronic records where possible. If you are requesting your own protected records, follow the agency identity-verification procedure instead of emailing sensitive documents casually.

Track the response

Save your request, confirmation number, fee notices and any redaction explanations. Compare the result with the original date range and records description.

Keep a record of what you verify

Save the source, date checked, exact service or product name, and any written confirmation that changes how you should act. Use official documents for rules and a qualified professional for individualized advice.

Editorial note: This is an unpublished draft. Confirm current program details, links and any legal or clinical requirements before publishing.